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11 Best Free Project Management Software Tools

by: John Coburn
11 Best Free Project Management Software Tools

Deciding which project management tool is right for your team can be a challenge before you’ve had the chance to use the platform in a real-life setting.

That’s why free basic packages and free time-limited trials are essential in helping you pick your perfect software.

It allows you to see what your team likes because getting employees to adopt software and use it in their day-to-day job is half the battle. You should ask yourself what you’ll need in the tools you’re using, too. Will you use it for sales, marketing, HR, design, or engineering projects?

Before you create a shortlist, take a look at this list of 11 top tools. Each offers free project management software for you to evaluate. 

1. Taskworld

If you’re looking for a tool that will allow you to manage projects, assign and track tasks, and communicate with your team, Taskworld might be the best tool for you. 

Taskworld has a pro plan free trial offer to new users, so it’s without risk and gives you time to evaluate it thoroughly. Furthermore, your account will revert to their non-stop Free plan as soon as your trial expires, so you won’t lose anything important!

You don’t need to add your credit card details for this free project management tool. So you won’t have to worry about forgetting a subscription fee leaving your bank account after you’ve signed up. 

Taskworld has won several awards, including several for their usability and ease of use. That is a strength their customers rave about too. So if you want a platform that is intuitive and quick for your team to grasp, it’s a good choice. 

Other notable features in Taskworld include their reporting. That reporting allows your project managers to get a project summary report to hand to stakeholders or clients on demand. 

Taskworld also has that much-needed time tracking feature that all project managers need to monitor resources and spend on their projects. 

2. TeamGantt

If you’ve ever created a project plan in Microsoft Project, TeamGantt will look immediately familiar to you.

TeamGantt has taken the humble Gantt chart and created an online, sharable space for teams to collaborate on that project plan, add tasks, move milestones, and monitor upcoming schedules.

When work is part complete, the chart will update showing the process of that work. 

You can also expect to see other standard features used by project managers in a typical working day.

This project management software includes a time-tracking feature for the team. For collaboration, the tool offers messaging, plus people can share essential project files in one central location.   

TeamGantt allows you to sign up for a free account and try the basic project software before you make that all-important buying decision. 

Some customers may prefer an activity, task-based, or collaborative dashboard rather than TeamGantt’s signature Gantt view (though the platform does offer a list view).

Nevertheless, for traditionalists in the world of project management, this graphical snapshot of your project schedule may prove valuable.

3. Teamwork

For large or fast-growing organizations, an enterprise-level software platform like Teamwork might be the right choice for your business. 

You can create projects, tasks, and resources in the system and develop a workflow within the platform to support your project organization. 

As with similar platforms, Teamwork has a Gantt chart view to view your project plan’s status quickly.

If you are a client-facing business, your customers will be able to access your account for free to view the status of their projects. 

Teamwork has the option of a free account (they also have a 30 day free trial for premium packages). That basic package with limited features might be ideal if you work as a solo entrepreneur or within a small team.

It’s worth knowing about Teamwork’s software integrations that connect with existing platforms upon which your team depends.

Teamwork links up with some of the most prominent tools for business owners, including Hubspot, Slack, Zapier, and Google Drive. 

4. Asana

Asana is a shared workspace to replace the multitude of tools most professionals use in their daily lives, such as email, charts, and to-do lists.

A project dashboard with tasks, checklists, and issues is available to you in the tool.

Asana has a mobile app, so if you manage a team who travel frequently, that’s a valuable feature to consider when deciding on what software is right for your business. 

For those of you who tend to run multiple projects at once, you might be interested in Asana’s project templates. You can use these as a starting point on new projects instead of setting everything up from scratch. 

Perhaps need a tool that provides security controls to limit access to specific files or documents. If so, Asana has an admin and super admin system in place that will allow you to add restrictions.

It’s worth noting here that these types of restrictions need time and expertise to set up. If you don’t have a team member who has time to take on the admin management, a smaller, more basic tool might be more suited to your needs.

5. Trello

The best way to describe Trello is as a collaboration tool for sharing tasks and projects.

The tool structures each project as a workspace, and each workspace contains a board with each task. Here, you can drag and drop activities from one status to another, giving you a visual snapshot of how each project progresses.

For team communications, Trello provides a private area where team members can chat and collaborate. There are email notifications to alert the team when something changes in that workspace.

Trello is a more simple model than formal project management methodologies require. It may suit a company looking for something lightweight and manageable without the overhead of detailed project planning.

Trello also has an app to view the workspaces from a phone or tablet device and update on the go. That’s useful for your team members who don’t have regular access to their desktop or laptop.

6. TogglPlan

TogglPlan is another Gantt-style online dashboard for project managers, with a free 14 day trial before the premium subscription kicks in.

For those of you who manage a large team or have teams who interact on multiple projects, a valuable feature of TogglPlan is the ability to view resources and their workload.

With that, you can quickly spot any bottlenecks in your planning.

As with similar tools, TooglPlan utilizes drag and drop functionality to help users manage their task assignments more intuitively.

TogglPlan has collaboration features, including the ability to add comments, assign tasks, and share files.

Users often cite the color-coding feature in TogglPlan as a way to visually separate different projects. If you need a platform where your team can juggle multiple priorities, that style will be attractive to your employees.

If you need reporting for your projects, TogglPlan handles that with an export feature, so you can send the relevant files to anyone, even those outside the platform. 

7. Wrike

In Wrike, you can create folders, projects, and tasks. Users can publish comments under each task and track the time they spend on an activity.

This platform is a typical project management dashboard that will feel familiar to your project team from the outset.

Do you suffer from email overwhelm? If so, you’ll be interested to know that in Wrike, you have a separate inbox with notifications. So when things happen in the system, they won’t be clogging up your primary email inbox.

Wrike has a free trial to test the platform. However, if you need reporting functionality, note that reporting features are only available in Wrike when you are on the enterprise-level pricing package.

Depending on your organizational setup, you may need a workflow in place for projects.

In that case, Wrike has an optional approval system, so tasks and activities can go up the chain of command and get visibility and sign off where it’s needed.  

8. ClickUp

ClickUp has features useful to project teams following an Agile methodology, with the ability to create sprints and goals.

Outside of projects, users can access the dashboard to view their to-do lists, events, and time tracking.

ClickUp replaces file repositories and email with a dashboard inbox and a file management feature built into the system.

For larger teams, the resource management feature in ClickUp will allow you to see at a glance how you assign employees to teams for projects and whether anyone is under or over-allocated.

Collaboration features include comment facilities on tasks and files and a real-time chat facility that replaces the need for other messaging systems.

The dashboard in ClickUp is customizable. That means your team can view their projects on a list, board, calendar, or timeline view.

This flexible layout allows each individual to find the information in a way that best suits their needs.

9. Paymo

Paymo has targeted their app towards small and medium-sized businesses, who need a project solution without the advanced features that big enterprises use.

Paymo has a kanban-style board to help organize tasks on your dashboard. It separates those you need to start, those in progress, and those already complete.

As well as a time-tracking feature, Paymo allows you to allocate tasks as billable and non-billable. That is helpful for those businesses who do chargeable client work, such as agencies.

On top of that, you can take the information you’ve collated in Paymo and turn it into an invoice to send to the client, cutting out admin work for your finance team.

There is also a payment gateway available so clients can pay you directly through the platform. 

For project planning, Paymo replaces old planning tools like spreadsheets and Microsoft Project. It offers a Gantt chart feature to add and manage tasks and milestones.

10. Freedcamp

Freedcamp is a desktop and mobile app for managing and tracking tasks and projects. The platform uses the ever-popular Kanban-style boards for laying out the activities on the dashboard.

Freedcamp charges a monthly fee per user for each of their paid packages. That is a helpful pricing structure if you work with a small team and keep software expenses minimal.

There is also a free package option suitable if you want the basic features or work as a solo professional with a minimal team.

Interestingly, Freedcamp allows users to create private tasks. So your team can manage their workload and priorities separate from any projects they do for your organization. 

For collaboration, you can share files, launch discussions, or add comments.

The time tracking feature will also help you monitor how you have allocated everyone in the team. You’ll be able to see what progress the team makes against the project plan. 

11. Project.co

The final free tool to mention in this list is Project.co. And this tool is explicitly marketed to creative teams who might need something a little different in the project management software.

You can track billable time to see what you’ve incurred on a project so far, and you can also view the amount you have invoiced to date. From that angle, the platform is helpful for creative agencies to keep on top of client work.

Team members can toggle between list and calendar views, enabling them to see their projects at a glance in a way that bests suits their preference.

Since this is a client-focused platform, you can invite clients into your workspace and create discussions to facilitate team communication on a project.

The platform is color-coded. It will flag up in red when one of your team members has problems with a task, allowing you to intervene before it hits crisis level.

A dedicated files page keeps all documentation in one place. It ensures your team is consistently working from the same information.

Free Project Management Software That’s Perfect for Your Team

So which of these 11 free project management software tools is the right one for your business?

We hope you’ll agree with us that our award-winning Taskworld platform is one of the best of the best and that you’ll accept our invitation to try our tool now, completely risk-free.

Getting started couldn’t be easier. Simply click here, enter your business email address, and try us out. You won’t be asked for payment information because we are confident you’ll love us as much as our customers love us.

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