Success stories

5 Reasons Why Taskworld is the Best Asana Alternative

by: John Coburn

Asana is a good work management tool. Thousands of companies use it. However, thousands more look for its alternative every day. 

Why? Simply because work management tools don’t offer one-size-fits-all solutions. If your team isn’t happy with Asana and looking for an alternative, you’re not the only one. And you’ve arrived at the right place. 

We’ll tell you why Taskworld is the #1 Asana alternative. Why thousands of companies including Accor, Allianz, Rolex, and Kodak trust it to get work done. 

1. Taskworld is optimized for Kanban flow

Work/task management tools offer different ways to visualize your team’s progress – list view, timeline, kanban, spreadsheet, etc. Most of the popular tools offer multiple views to help you visualize work the way you want.

However, each tool is optimized around a single view that it initially offered. Asana started out with the list view and added Kanban boards much later. Therefore the Kanban experience in Asana can seem a bit erratic. On the other hand, Kanban boards form the backbone of Taskworld and the entire tool is designed around it. Let’s take a look at some examples to understand this better.

Unlike Taskworld, in Asana you can’t drag and drop files on boards to attach them. You have to manually attach them by clicking on your board.  

Taskworld allows you to simply drag and drop images on your boards.

Taskworld also lets you complete a task with simply one click. Again, you don’t have to go inside task properties every time you have to complete a task. All completed tasks simply appear at the bottom of each task list. You can simply uncheck to restore them. Small details in UI end up saving a ton of time when you’re using these features every day. 

Complete and restore tasks with just one click.

If you’re looking for a Kanban alternative to Asana, Taskworld would be the right fit for you. Its Kanban flow is a result of 6 years of fine-tuning. 

2. Taskworld offers built-in team messaging

Taskworld pioneered combining visual task management with built-in team messaging. Even now, it remains one of the few work management tools to offer it.

Communication is an indispensable part of work management. That’s why we never wanted to solve such a problem with a half-baked integration. Team messaging needs to fit seamlessly into task management. 

Asana doesn’t offer team messaging on its platform. Instead, it relies on integrations with other chat solutions like Slack. On Taskworld, your team can communicate in the same place where they manage their projects, making it easier to consolidate all their work in one place. 

Taskworld chat is fun and seamlessly built-in.

You can share direct messages and create private/public chat channels. It’s ideal for sharing ideas, broadcasting company updates, or simply sending cat gifs to your colleagues. 

You can pin the colleagues whom you talk with frequently on the left navigation bar so that you can chat with them from anywhere on Taskworld. You can also share tasks via chat with your teammates. 

You can pin teammates and chat channels on the left nav for quick access.

When talking to a colleague in a public channel, you can use @colleaguename to send them a direct notification. In addition to a popup notification on the app, if someone mentions you in a channel or sends a direct message, you’ll also receive a notification via email. Taskworld chat works seamlessly with email. All email replies automatically appear as messages on Taskworld. All message related notification settings can be modified. 

In Asana, you don’t know if your colleague has seen a message or a task. This adds to the noise by increasing follow-up messages. Taskworld solves this problem with its “Seen by” feature. You can also see who is logged in and active at all times. 


3. Taskworld offers real-time performance feedback

Another vital aspect of work management that Asana lacks is performance feedback. Taskworld was the first work management tool to offer real-time performance feedback. 

In Taskworld, whenever someone finishes a task assigned by you, you have the opportunity to give them feedback. You can also do so ad-hoc.

You can give real-time feedback to your colleagues on Taskworld.

 All the feedback that you’ve given and received gets consolidated into a performance report. This comes in really handy during formal performance appraisals and ensures that the evaluation is evidence-based. Feedback has two parts:

  • Description: Messages that allow you to praise your team members or highlight areas of improvement. (e.g. “Your presentation was incredible”)
  • Company values: Badges that recognize behavior in line with your company’s values. You can create your own badges. 

4. Taskworld is also available on Virtual Private Cloud

Asana is only available on the public cloud. However, there are many regulated industries where companies can’t store their data on a public cloud, even if it offers additional security options. That’s why Taskworld allows organizations to host their workspace on a virtual private cloud (VPC).

This gives you a choice of 18 data centers across the globe. In addition to that you also get:

  • Unlimited workspaces
  • Unlimited storage
  • Single Sign-on (SSO)
  • Super admin and read-only roles
  • Dedicated account manager
  • Enterprise-grade security options

5. Taskworld has an award-winning interface

We can continue to talk about features, but one of the most important aspects of any work management tool is its ease of use. You’ll spend hours on it every day. It needs to be clean and easy on the eye. 

Taskworld’s user interface (UI) has received widespread critical acclaim from some of the world’s leading software review sites such as Capterra and G2 Crowd. 


We’re not saying our interface is cleaner than Asana. You can be the judge of that. Here are the same no. of tasks displayed in both Asana and Taskworld.

  • Asana


  • Taskworld


Feature by Feature comparison

Features Taskworld Asana
Unlimited tasks and projects ✔️ ✔️
Multiple assignees ✔️ ✔️
Kanban view ✔️ ✔️
Task points ✔️
Time tracking ✔️ ✔️
Project timeline ✔️ ✔️
Tasks in multiple projects ✔️ ✔️
Performance reports ✔️
Real-time feedback ✔️
Custom performance badges ✔️
Built-in team messaging ✔️
“Seen by” message alerts ✔️
Burn-up/down charts ✔️
Languages 11 6
Email integration ✔️ ✔️
Virtual Private Cloud ✔️

Taskworld is offering a 14-day free trial to help teams work remotely. Sign up for your free trial today.

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