Success stories

5 Top Free Task Manager Apps

by: Shiv Sharma
5 Top Free Task Manager Apps

The human mind is great at generating ideas, not retaining them. Since time immemorial, we have been using task management solutions. From clay tablets, notepads, spreadsheets to the task manager apps. We have always needed help in keeping track of work. 

The advent of cloud technology has fuelled the rapid growth of business software of all kinds, including task/project management tools. When we first started Taskworld in 2013, we could count the total number of task manager apps on our fingers. Now there are hundreds and hundreds of them. 

If you are someone looking to try out a free task manager app for the first time and are intimidated by the options, this post is for you. 

Here 5 top free task manager apps. Each of these tools offers the core features of task management – creating/assigning tasks, task comments, simple reports, and email notifications. 

Note that this list is purely based on the web experience of the tools. 

1. Trello

One of the first kanban based task management tools, Trello was originally developed by Fog Creek Software and is now owned by Atlassian. 

For many users, Trello has been their first foray into visual task management. It provides a good clean Kanban experience. It’s one of the few tools that provide a free version to an unlimited number of users. 

Trello has minimal onboarding and immediately draws you inside their app. It doesn’t require a verified email to use it. Trello has 200+ integrations, although the free version restricts only one per board. Trello also recently added a new integration called Butler, which helps automate workflow based on custom commands. It has tons of automation options. 

Trello is a good, simple, and free tool for small teams. It does lack some important task management features such as assigning checklist items, recurring tasks, and syncing tasks across multiple projects. 

2. ClickUp

Launched in 2017, ClickUp is a relatively new entrant in the task management space. It’s a solid all-round task manager app. It offers some important features in its free version such as Gantt charts, goals, and mind maps. This is especially useful for teams who want a more feature-rich free task manager than Trello. 

However, it restricts their usage to 100 times. It’s free version also offers 10 automations per month, time tracking, and 50+ native integrations. 

One big limitation of Clickup’s free version is its file storage limit of 100MB. This shouldn’t be a problem if your team isn’t sharing heavy files on it. But this can be a dealbreaker for agencies and teams that share hi-res files frequently. 

Some users find Clickup’s feature-rich interface a bit overwhelming. However, once you are past the learning curve, ClickUp is one of the strongest free task management tools. 

3. Todoist

Todoist initially started as an online to-do list, but in recent years has added more features to become a task manager. It might not offer advanced task management features or Kanban boards like Trello and ClickUp, but it’s still a helpful tool for solopreneurs, students, and small teams. 

Todoist’s free plan offers popular task management features such as recurring tasks, prioritization, subtasks, and visual reports. 

If you are looking for a mobile-first task manager experience, then Todoist is worth a try. It also integrates with multiple SaaS tools, including other task management solutions. Todoist also has an interesting feature called Todoist Karma that gamifies task management by awarding you points for completing tasks and maintaining your streaks. 

4. MeisterTask

Created by MeisterLabs, MeisterTask is a Kanban based popular task manager. It’s not as feature-heavy as ClickUp but instead focuses on its minimal UI. This makes it popular among users who are new to task management tools. 

MeisterTask’s free version gives you unlimited users and up to 3 projects. You also have some simple customization options and time tracking. However, you have to subscribe to its paid plans to use more advanced task management features such as timeline, checklist items, and permission settings and attachment limits over 20MB. 

Overall, MeisterTask is a clean and easy task manager.

5. Basecamp

Basecamp is one of the first task managers. It has been in the market since 2004. Although most of its good stuff is part of Basecamp Business (paid version), its free version still offers great value. That’s why Basecamp is very popular among small teams, freelancers and students. 

Basecamp’s free version gives you 1GB of storage space, 20 users, and up to 3 projects to collaborate. You have basic task management features and also real-time team chat. It has an interesting approach to notification settings where you can specify what times during the week you don’t want to be disturbed. 

Bonus:  Taskworld

While free software can be a great start for any project, as you scale and get involved in more projects, finding a dedicated tool that can fit your needs is well worth the investment.

While we don’t have a free version, Taskworld does have a 30 day Free Trial which gives our users the perfect amount of time to see if it’s a good fit for them.


Why is Taskworld not available for free?

Task management by itself isn’t enough for modern teams to collaborate. Relying on integrations to solve other problems isn’t very efficient as most integrations are half cooked. For example, a Trello/Slack integration doesn’t let you seamlessly chat and move Kanban boards from the same tab. 

That’s why it’s important to include core aspects of collaboration in one tool – task/project management, team messaging, performance evaluation, file management, and advanced reports. And that’s what Taskworld does. It has those features built-in. Stripping it down to a free version will dilute its overall experience. 

Taskworld’s pricing starts from $10 per user per month. Sign up for free if you’d like to try it out.

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