Success stories

#1 Microsoft Teams Alternative

by: John Coburn

In 2016, Microsoft considered purchasing Slack but Bill Gates was against it. He wanted the company to focus on improving Skype for Business. A few months later, Microsoft Teams was launched.

Microsoft Teams is a team messaging platform with video calls, file management, and integrations. Since September 2017, it has replaced Skype for Business. 

If your team is looking for an internal communication tool, Microsoft Teams works well. If your team is looking for a comprehensive collaboration tool to organize their work, there is a better solution for it – Taskworld. 

Since 2013, Taskworld has been empowering thousands of teams worldwide to collaborate and get work done. Some of the world’s leading companies such as Rolex, Allianz, Accor, and Kodak run their projects on it. So, what makes Taskworld the best alternative to Microsoft Teams?

1. Taskworld seamlessly blends communication and task management

There are primarily two kinds of collaboration tools – task/project management tools and team messaging tools. They both rely on integrating with each other to provide a complete collaboration experience. For example, Microsoft Teams offers integrations with task management tools like Asana, Trello, Zoho, Wrike, and vice versa. 

However such integrations are usually half cooked. They are different tools after all. Taskworld offers visual task management and team messaging in one tool. It’s easy and completely seamless.

You can create/assign tasks, measure the progress of projects and get rich reports. At the same time, you can communicate with your team in real-time, without switching any tabs. 

Assign and track work using kanban boards.
Chat with your team without losing the sight of your work

Both the task management and messaging aspects of Taskworld are a result of 7 years of fine-tuning. They include powerful features that have been introduced after listening to thousands of users – project timeline, tasks in multiple projects, time tracking, file management, advanced privacy settings, etc. Taskworld’s chat comes with all the popular features of Microsoft Teams such as direct messages, channels, @mentions, gifs, emojis, and email replies. 

Get a complete list of Taskworld’s features here

2. Taskworld offers rich reports and dashboards

When your entire team is communicating and managing their projects in one tool, it’s important for you to get reports that track important KPIs. This ensures that you never lose sight of important updates. 

Microsoft Teams doesn’t have built-in reporting. Instead, you need to access activity reports from Microsoft 365 admin center and their scope is fairly limited. Taskworld offers you an overview dashboard that comes with a collection of advanced filters. You can apply a combination of filters to get the insights you want. You can filter based on task creator, assignee, followers, projects, due date, and task status. It’s like a bird’s eye view of the progress of your entire team. 

Taskworld’s overview dashboard

Taskworld also has other ways of visualizing progress – burn-down/up charts, project status bar and tasklist overview. You can also anticipate potential hiccups in your project using a timeline. 


3. Taskworld offers real-time performance feedback

A critical yet overlooked aspect of collaboration is performance management. Without a proper feedback loop, teamwork can quickly become ineffective. 

Like most collaboration tools, Microsoft Teams lacks performance feedback. Taskworld was the first work management tool to offer it. In Taskworld, whenever someone finishes a task assigned by you, you have the opportunity to give them feedback. You can also do so ad-hoc.

You can give real-time feedback to your colleagues on Taskworld.

All the feedback that you’ve given and received gets consolidated into a performance report. This comes in handy during formal performance appraisals and ensures that the evaluation is evidence-based. Feedback has two parts:

  • Description: Messages that allow you to praise your team members or highlight areas of improvement. (e.g. “Your presentation was incredible”)
  • Company values: Badges that recognize behavior in line with your company’s values. You can create your own badges. 

4. Taskworld is also available on VPC 

Microsoft Teams is only available on the public cloud. However, there are many regulated industries where companies can’t store their data on a public cloud, even if it offers additional security options. That’s why Taskworld allows organizations to host their workspace on a virtual private cloud (VPC).

This gives you a choice of 18 data centers across the globe. In addition to that you also get:

  • Unlimited workspaces
  • Unlimited storage
  • Single Sign-on (SSO)
  • Super admin and read-only roles
  • Dedicated account manager
  • Enterprise-grade security options

5. Taskworld is ridiculously easy

Features are important for a good collaboration tool, but so is the ease of use. It should make your team’s life easier so that they adopt it without any friction. 

To use Microsoft Teams well, you need to know which features your team needs. You then need to figure out which tools you should integrate it with. This can be a painstaking process that can lead to decision fatigue, especially among teams that haven’t used a collaboration platform before. 

Taskworld figures this out for you. You simply need to sign up and you’ll have everything you need to get work done, ready to use. Taskworld’s user interface (UI) has received widespread critical acclaim from some of the world’s leading software review sites such as Capterra and G2 Crowd. Here’s what Rachel Burger, senior editor of the world’s premier software review site Capterra said about Taskworld —

“Taskworld is so simple to use that digital natives and digital ignorants alike will be able to set up the program and comfortably use it within an hour. And that’s all without mentioning one of its hidden features: gorgeous design. If Steve Jobs were to make a minimalist, effective to-do app, this would be it.”


Because Taskworld is so easy, it’s not just used by tech companies that are proficient with new tools but also traditional enterprises, government agencies, schools/universities, NGOs and mom & pop shops. 

6. Taskworld offers personalized onboarding

When you purchase a subscription for an online tool, the product itself is just one aspect of the experience. Another equally important part is the service. That’s why it’s called SaaS (Software as a Service)

Taskworld’s support team goes above and beyond the standard support services that most tools including Microsoft Teams offer.You have access to 24/5 phone support, multilingual email support, tutorials, and demos. If you have a big team and require onboarding assistance, Taskworld’s support team offers personalized demos. Every enterprise plan customer gets a dedicated account executive to ensure their team can deliver great results with Taskworld. 

Feature by Feature comparison

Features Taskworld Microsoft Teams
Unlimited messages ✔️ ✔️
Private/public channels ✔️ ✔️
Gifs and emojis ✔️ ✔️
@mentions ✔️ ✔️
Calendar ✔️ ✔️
Unlimited tasks and projects ✔️
Kanban boards ✔️
Recurring tasks & reminders ✔️
Tasks in multiple projects ✔️
Project timeline ✔️
Interactive dashboard ✔️
Burn up/down charts ✔️
Guest access ✔️ ✔️
Real-time feedback ✔️
Virtual Private Cloud ✔️

Taskworld is offering a 14-day free trial to help teams work remotely. Sign up for your free trial today.

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