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The 6 Best Shared Calendars For Teams

Coordinating schedules can be a pain.

Things are always up in the air, and it seems like meetings get moved around almost hourly.

So how can we stay on top of shifting schedules?

A shared calendar.

Shared calendars can help business owners, managers, and teams improve their overall productivity by being able to coordinate more efficiently.

They enable organizations to work more in sync, without having to text, email, or call every time there’s a little adjustment – just take a look at your teammate’s calendar, and pick the next time they’re available.

It’s as easy as that.

Essential features of any shared calendar

When researching a good schedule or planning app, there some crucial features that you should always look for.

Easy to use: Choose a shared calendar that every member of your team can easily use. It should be user-friendly with minimal maintenance required at the same time. Ease of use means it will take as little time as possible for your team to get on and start using it.

Low friction = fast results


Scheduling tools: Shared calendar for teams serves the scheduling as the primary function. It should make scheduling simple.

For instance, an example of a great shared calendar for teams would let you check the availability of co-workers to avoid unnecessary emails, and get an idea of when you could meet.

However, you can look for various other essential tools such as time and location-based reminders, multiple calendar availability, and customization features.

Automatic syncing: Auto-sync is a no-brainer. Without it, there’s almost no reason to have a shared calendar.

When you make any update to your shared calendar, it should sync with your account and any other account linked with it.

Many shared schedules for teams come with auto-syncing and integration functions, but it’s always good to double-check.

Building an efficiency-based company culture requires cooperation across all teams.

Collaboration: Shared calendar should enable you to collaborate with your team members. For your business, when you want to share availability, event invitations, or schedule with your team, a shared calendar for teams can serve this function.

With shared calendars, collaboration for business tasks or projects becomes a lot easier & makes coordinating tight schedules a lot more possible.

Have a department-wide meeting coming up soon?

No worries – check everyone’s calendar at the same time and look for that elusive open space that works for everyone.

Cross-Platform availability: A Shared calendar keeps all teammates on the same page, whether they belong to the same platform or not. Cross-platform availability is excellent for on-the-go teams looking for a flexible solution.

Helps with time management: Time boxing is crucial for teams to stay focused on their priorities. Essentially, a time box clears space in your calendar to avoid all non-crucial tasks.

This is especially useful for:

The 6 Best Shared Calendars for Teams

1. Calendly

Calendly is often the first to come to mind when thinking about team, auto-syncing, industry-standard calendars.

I mean, it’s even in the name. If you’re talking too quickly and try to say “calendar,” you might accidentally say “Calendly” instead.

(I know – that’s a bit of a stretch haha)

Calendly comes with an automatic scheduling feature that works with your preferred calendar to check your availability. With this shared calendar, you can get rid of back and forth emails while it helps schedule meetings at the same time.

It has various other features such as time zone detection, ability to schedule buffer time between sessions. It is compatible with other apps like GoToMeeting, Salesforce, and Zapier, and it ensures growing over time with your team.

It is available in both, free and paid versions. However, the free version only allows one category, while you can create multiple categories with the paid version.

It can sync with Google Calendar (see below) and helps in personal appointments in Google without updating the schedule on Calendly. It offers various integration extensions such as Outlook, iCloud calendar, and Office 365.

2. Google Calendar

It is a shared calendar designed for teams, and it’s easily integrated into almost anything you use. Of course, it integrates most easily with other Google products such as Gmail, Drive, Contacts, and Hangouts.

To provide flexibility to the users, this shared calendar for teams can be used on phones, tablets, and laptops. Undoubtedly, it is considered as the best-shared calendar for teams where you can book all appointments, handy for video meetings as it syncs and integrated with Google Hangouts which enables video conferencing options. One of Google Calendar’s top features is to sync your calendar with all devices and browsers when you’re logged into your Google account.

3. Taskworld

Taskworld offers more than just a shared calendar for teams because, while it does have a shared calendar & project timeline view, it also enables you to manage team projects and tasks at the same time.


It displays every bit of a project and helps you track the changes over time.

The main appeal of Taskworld, though, is its incredible ease of use. Almost everyone that tries it immediately boasts about how intuitive the experience is, and how quickly their team gets into it & actually using it.

Start using it now, you can easily use Taskworld’s 14 Day Free Trial. It provides shared calendar features altogether with other collaboration tools such as task management, communication, and reporting tools that are important for the crushing deadlines.

4. Outlook

It makes you feel comfortable while using the shared calendar for business purposes. You can share your calendar with team members if you have Outlook or Office 365 account. For specific projects, this shared calendar enables you to create additional calendars and share them with your team members or co-workers.

5. Teamup

It helps in simplifying scheduling, communication, and organizing for teams. It also comes in a free and paid version so you can choose according to your business needs. It offers a live demo of the shared calendar for teams, and three-day trials to test out if it’s a good fit.

It is designed for groups and a shared calendar is easy to use. You can share Teamup calendars with your team members securely through direct URL. When it comes to managing an event or holiday for a team, Teamup Calendar is a perfect option for you.

With this calendar, you can create a lot of different categories, and it enables the staff to make their own choices of calendars using ICS feeds. Teamup calendar app is compatible with both Android and iOS.

6. i-Cloud

iCloud calendars are simple to use that can integrate with Apple devices. It enables your team to share information, schedule meetings, and collaborate with ease. This calendar allows you to check daily tasks and projects by toggling your calendar view to “Today.” Straightforward functioning and resemblance to Google’s Calendar make it the popular choice.

It works perfect for the Apple devices, and it loses functionality for Android devices. If your entire team has Apple products, then iCloud Calendar is best that makes your business projects efficient.

All in all, for collaborating with your teams, whether you’re on a sales team, working on team projects with tight deadlines, or just want to sync up with your friends; these shared calendars are your absolute best bet!

Key takeaway

You have to find a solution that fits your business needs.

You know what will work best for you and your team, so try some out, and you’ll quickly know what the best fit is!