The Best 8 Remote Collaboration Tools
When it comes to communicating and collaborating remotely, collaboration tools are saviors. This is mainly because the collaboration tools help in ensuring effective communication. They overcome communication gaps, allow easier sharing of documents, ensure transparency, and ensure that all stakeholders are on the same page.
How to Choose the Best Collaboration Tools
When you are about to select tools for remote collaboration, certain features must be considered to prevent challenges and ensure smooth processes of work. Here we have listed some features that should be considered while selecting a remote collaboration tool.
The tool should be User Friendly
The first thing that the project managers must keep in mind is to adopt a user-friendly tool. This is because the easier the tool is, the greater is the likelihood of it being adopted by all the team members. Instead of being helpful, complex tools end up being a headache for the majority of the team members.
The tool should be inherently collaborative
It defeats the purpose of trying to collaborate with teammates when a tool makes it harder to collaborate.
Collaboration is the process where all the team members work together to achieve the unified goal of the organization. Hence, the tool selected must have collaborative abilities for the smooth progress of project activities. This is essential for remote collaboration; all team members should have permission to view and access the documents, communication, and other related components related to the project.
The tool should be economically feasible
Before deciding on the tool you’re going to use, you need to look at the following:
- What do you need to accomplish?
- What’s your budget?
- Which tools satisfy all your requirements?
If you buy too quickly, you might end up with a tool that’s outside your budget, or doesn’t accomplish what you need it to do.
The tool should have good customer support and service
In remote working, team members are working from across the world and in different time zones. The tools they use should have a customer support system that is available 24/7 so that the employees can be facilitated anytime there is a need. There may be hurdles in the smooth functioning of the tool, the swift customer service will make sure that the task is completed without any complication or problem.
The tool should be secure to use
The last factor to consider before selecting the tool for remote collaboration is security. In remote working, the team members are spread out in different regions. The security of the data and information is a major issue. If the security is mismanaged, it can result in abuse of the project information. Project information is confidential and must be protected from external sources. The tool must be compliant with the security of the data.
It is now time to have a look at the Best 8 Remote Collaboration Tools.
Best 8 Remote Collaboration Tools
Even the biggest power users in a variety of industries were impressed by Taskworld, one of the most comprehensive collaboration suites available. In addition to world-class security to ensure that your data is safe and secure, tasks management, project planning, team communication, and analytics are available.
Managers have the control to assign tasks with just a click of a button and they can receive progress updates at their chosen intervals. They can also view projects manually and get notifications as well. It is known for its world-class reporting ability, messaging app, and file management features.
Taskworld has different pricing levels, the first one is free, the second one is the premium level which is $8 per month, the business level is $15 per month and lastly, $22 per month for enterprise level.
nTask is one of the most renowned software for project management. It allows storing the project data in the cloud which is why it ends up being a structured tool for remote collaboration. Unlike other tools, it doesn’t have extensive installation processes. It can be easily downloaded and set up for use.
Since it has multiple features for remote collaboration such as multiple board views, data export, task comments, project time tracking, timesheets, approval process control, and task assignment, it is quite useful for managers managing remote working. The users across the world can access the information shared for the team members. It keeps the managers updated of the progress.
A free trial for using nTask is available. However, the premium subscription starts at $3 per month and the business subscription starts at $8 per month.
Slack is one of the most popular names and is certainly preferred by remote teams. It is a platform through which the employees can connect instantly and share feedback. One of its distinct features is its ability to install apps. The apps then the apps can report on the project activities. The coolest thing is that it comes with a feature through which the employees can celebrate their accomplishments with each other. Slack also allows the managers to customize it according to their needs. Some of its amazing features include managing and tracking documents, advanced search modifiers, pinning messages, etc.
Slack comes with multiple price packages, the first package is free, the second one Slack Pro which is for $6.67per month and it is great for small teams, then comes Business+ which is for $12.50 per month and it works well for larger teams.
If collaboration teams want to carry out conference calls or video call through a tool then Zoom is the most commonly used remote collaboration tool. Having an unreliable video call tool can be very embarrassing, the disconnection in between, no sound, video stuck or the features not working in between are minor issues that can adversely impact the overall decision-making of the project. Zoom however, is a reliable collaboration tool, which has a variety of brilliant features that make it one of the most preferred tools for video calls or conference call. Features of zoom include video webinars, video conferencing, video-recording, collaborative tool and in-meeting chat.
The pricing of the zoom conferencing tool starts at free which is the basic level. The pro level costs $177.11 per year, the business level costs $241.51 per year while the enterprise level costs $289.81 per year.
With ProProfs Collaborate, remote teams can communicate in real-time, regardless of where they are located. Users can ask and answer questions to facilitate communication. There is no limit to the number of private or public groups you can create to resolve roadblocks.
It is equipped with manuals, articles, and onboarding documents pretty easily. The tool’s knowledge base allows easy access to crucial information. Its features include unlimited groups, mobile-friendliness, easy access to files and documents, Q&A discussions and chats.
Monday.com is a fairly new project management tool but it has become quite famous in a short period of time.
This tool offers the benefit of being able to quickly set all of the tasks related to your projects, based upon templates already existing in the application. Through this feature, you are able to work on activities instead of spending time setting up. The major features of monday.com include activity logging, User access controls, customization, keywords and tags, execution board and others.
Monday.com offers a free trial for users to understand its functioning, however, if the organizations want its subscription for this software, then they will have to pay the subscription fee that starts from $39 per month.
With over a decade of experience in storing information in the cloud, Dropbox is a household name. Dropbox is one of the most affordable online storage programs available today, serving more than half a billion users worldwide. Thus, when the software works so efficiently in transferring and storing information to and from the cloud, it can be a fantastic collaborative tool.
The main features of Dropbox include automatic organization, storage of files, team folder manager, audit sharing activity, external sharing, enterprise mobility management, plus button. The great thing about Dropbox is that it has a free version, and then its paid subscription starts at $11.35 per month.
Using Zapier allows remote team members to communicate with one another in a flexible and versatile way. By using our customizable workflows, you can quickly assign and prioritize tasks so you can only focus on the most important ones.
Automation and dependencies are hassle-free with Zapier. With Zap templates and shared folders, you can receive instant notifications when a new form is submitted. Features of Zapier include easy automation, third-party integrations, unlimited zap templates, customer support, and an intuitive interface.
Its pricing has five different levels. The first one is free, the starter is $20.44 per month, the professional level is $50.10, the team level is $305.68 and the company level is $612.39.
We hope that you’ll be able to find the best remote collaboration tool!