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What Is The Best Team Collaboration Software

by: John Coburn
What Is The Best Team Collaboration Software

Collaboration among business units has always been a challenge within organizations, but the ability to work together has improved tremendously in recent years. Much of this can be attributed to improvements in technology that allows individuals to work together, even if they live on opposite ends of the world. Real-time updates within software programs and seamless drag-and-drop features have eliminated the need to wait for important files and documents.

After the COVID crisis of 2020, collaboration software has become even more vital for the success of any business. Remote work is likely to become the norm in many industries, and every company will need technology that enables team members to work together from any place at any time.

Fortunately, there is no lack of team collaboration software available for use. But not all of these products are created equally, with many programs offering only the bare minimum when it comes to features.

If you are looking to improve collaboration across your organization, consider some of these programs to increase your efficiency and help your entire staff.

How Collaboration Software Can Improve Productivity

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In the old days, offices were mostly contained in one building where all team members went to work and saw each other on a daily basis. It was easy to print documents out and bring them to another employee across the office, or to show a presentation on a projector in front of a group of people in a conference room.

Today, this still happens to a certain extent. But with more importance placed on international business and satellite offices, it is simply not realistic to expect that big projects can be finished in a face-to-face environment. Even many smaller companies have workers in different parts of the country, and it is important for them to be able to communicate and collaborate with other employees in real-time.

Collaboration software can greatly help productivity by allowing users to upload files, chat with each other, and leave feedback on documents and presentations without needing to mail physical items. In many cases, these features can eliminate the need to schedule a conference call and they can allow for individuals to get right to work on the next big item within the project.

Cloud-based storage provided by many of these programs allows team members in different time zones to work together on projects, even if an entire office is asleep. Colleagues can see the progress that is being made as it’s happening, rather than needing to wait for a particular file to come through or for a delivery to happen.

Microsoft 365

Most people who have ever used a computer have likely interacted with a Microsoft product in their lifetime. There’s a reason they are such a successful and highly respected brand, and Microsoft is still the most popular productivity software suite available throughout the world.

Microsoft 365 takes the Office Suite into the online world, with a cloud-based platform that provides exceptional performance and a world-class level of functionality. Because programs like Excel, Word, and PowerPoint are so widely used across many industries, integrating with Microsoft 365 is quick and easy.

Microsoft has a leg up in the collaboration game due to the fact that so many people are familiar with their programs. This means that most people don’t need to learn anything new in order to share their spreadsheets, letters, or presentations. Even if it doesn’t provide everything you need, it comes in at a reasonable price and requires little effort to set up.

ClickUp

While Microsoft 365 is a great way to share files and update documents in real-time, it leaves a bit to be desired when it comes to sharing ideas and collaborating at a higher level. ClickUp is a great option for teams who need to communicate constantly and provide feedback as projects are being finished.

With a chat feature, email inboxes, and the ability to assign tasks to other team members, ClickUp is one of the best free tools for smaller companies who need a powerful collaboration product. Users can share calendars with their teams to show their availability, and managers can help with special access to request employees’ presence for certain meetings and presentations.

ClickUp can integrate with all of the big-name collaboration tools such as Slack, Dropbox, and Google Suite, so it is worth checking out even if you are using other software currently.

Google Suite

Google is a universally recognized brand with a wide range of products, and their productivity suite is easy to use and accessible to almost everyone. It might not have all of the bells and whistles of some expensive programs, and it isn’t based on the most sophisticated code, but it is a great option for those who simply need to share files, provide feedback, and stay connected.

The Google applications are similar to those in the Microsoft Suite, but not quite as advanced. This is okay for many people who only need the most basic of functions, and in many cases, it is beneficial to not have to deal with the complexities that are inherent in the Office Suite. It should be mentioned that the spreadsheet application is far inferior to Excel and should really only be used for the organization rather than actual analysis and computation.

Despite its simplicity, Google’s Suite is an excellent starting point, especially for smaller companies or startups. Even if you end up needing more cloud space, the prices are reasonable, and the stability provided by the tech giant make it one of the more popular and widely used programs out there.

Slack

Slack is a relative newcomer to the collaboration software arena, but it has made some big splashes in the few years that it’s been around. It has millions of users worldwide, and there’s a reason that so many companies are sticking with it as their main communication and collaboration tool.

Thanks to the intuitive, attractive interface, even the technology-averse can get the hang of slack in a matter of minutes. The smooth design allows for seamless integration across desktop and mobile versions, so you can stay in contact with your teammates no matter where you are or what you’re doing.

Taskworld

Taskworld

Taskworld is one of the most comprehensive collaboration suites available, and this fantastic program has impressed even the biggest power users across a variety of industries. Features include task management, project planning, team communication, and analytics in addition to world-class security to ensure that your data is safe and confidential. 

Taskworld is great for any size organization – small, medium, or large – because it has such a wide range of options as well as Professional, Business, and Enterprise plans that can be customized based on your needs.

The project management feature of Taskworld simply can’t be beaten by anything else on the market. Managers can assign tasks with the click of a button and receive progress updates at intervals of their choosing. If you want to check in on a project manually, you can do so, but if you prefer to get notifications when certain milestones are reached, you have the option to do that as well. 

You can also track the time spent working on any given project, allowing you to allocate tasks and resources in a more efficient manner. If you notice that certain tasks are taking longer to complete, you can easily communicate with your team members for input and to offer your advice to help speed things along.

The file management feature is incredibly sophisticated and allows you to store and organize files in a way that allows easy access for both your employees and managers. A well-written search function can help you find older files and bring them to the front when they are needed.

The messaging app within Taskworld is intuitive and effective, letting you create groups or communicate individually with certain team members. You can set statuses and send group updates when you have an important message to relay to the entire organization.

With world-class performance reporting ability, you can monitor the progress of every team member and receive updates on any project across your organization. You can use these reports to compare performance across departments and to set realistic goals for every employee.

Because of the seemingly limitless features and ease of use, Taskworld is one of the best collaboration programs for any organization that is looking to empower its employees and improve efficiencies across all metrics.

Conclusion 

There are many collaboration software programs available, and all of them have certain features that can be beneficial for your company. It is important to evaluate what you need before choosing your programs, but the good news is that many of them can integrate with each other, giving you many options when it comes to keeping your company running smoothly and profitably.

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